By laws of the Wilmeth Elementary School Parent Teacher Organization



ARTICLE I   ORGANIZATION NAME

 

  1. The name of the Organization shall be the Wilmeth Elementary Parent Teacher Organization (The “PTO” or Organization), McKinney, Texas.

 

ARTICLE II MISSION STATEMENT

 

  1. The purpose of the organization shall be:

 

  1. To organize, sponsor and provide regularly scheduled education and community oriented programs for teachers, students, and their parents and administrators of Wilmeth Elementary School.

 

  1. To raise funds for the purchase of school equipment, as well as those funds used for improvement to the school facilities that will enhance the quality of education in Wilmeth Elementary School.

 

  1. To provide specific programs for teachers and parents to meet and help each other to provide the best possible education for all the students of Wilmeth Elementary School.

 

ARTICLE III POLICIES

          

A.  The name of the Organization or the names of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interests or for any purpose not appropriately related to the promotion of the objects of this Organization.

 

B. The Organization shall be non-commercial, non-sectarian, and non-partisan.

 

C. The Organization may cooperate with other organizations and agencies concerned with promoting higher education and improving child welfare.  However, persons representing the Organization in such matters shall make no commitments that bind the Organization.

 

E. The Organization shall not directly or indirectly participate or intervene in any way, including the publishing or distribution of statements or any literature on behalf of any political campaign or candidate for public office.  This shall include the sage of electronic media for such purposes.  Nor shall the Organization devote more than a substantial part of its activities to attempt to influence legislation by propaganda or otherwise.

 

F. The Organization shall work with Wilmeth Elementary and other schools to provide the highest standards of education for all the children and youth of the community.  The Organization shall seek to participate in the decision making process establishing school policy, recognizing the legal responsibility to make said decisions has been delegated by the people to the Board of Education.

 

G. Notwithstanding any other provision of these articles, the Organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal income tax under Section 501 (c)(3) of the Internal Revenue Code, or (b) by an

organization, contributions to which are deductible under Section 170 (c)(2) of the Internal Revenue Code.

 

H. Upon the dissolution of this Organization, after paying or adequately providing for the debts and obligations of the Organization, the remaining assets shat be distributed to the principal of Wilmeth Elementary purposes, or one or more non-profit funds, foundations or organizations which have established their tax exempt status under Section 501(c)(3) of the Internal Revenue Code.

 

ARTICLE IV FISCAL YEAR

 

A. The fiscal year for Wilmeth Elementary PTO will begin July 1st and run through June

30th. All elected Executive Board Members shall be responsible for their respective position duties for the fiscal year.



ARTICLE V - MEMBERSHIP AND DUES

 

  1. Membership: All parents and/or legal guardians of students who currently attend Wilmeth Elementary, and all current faculty and staff of Wilmeth Elementary, shall be eligible as voting members in the Organization.  In addition, extended family members such as grandparents, great grandparents, aunts, and uncles shall be eligible as non-voting regular members in the Organization.  Regular members shall have the right to attend and participate in all meetings and activities of the Organization, but shall not have the right to vote or to hold office.

 

  1. Voting Membership:  Voting Members, who are current in the payment of annual dues, shall have the right to vote on all issues before the membership, shall be eligible to serve in any of its elective or appointed positions, and shall have the right to elect officers.

 

  1. Membership Recruitment:  The Organization shall conduct year round enrollment through fundraisers, meetings, recruitment drives, and other activities as designated by the Organization.  Members may be admitted to membership at any time.

 

  1. Membership Dues:   Members of the Organization shall pay annual dues of $12.00 per family.  No person or family should be denied membership due to economic hardship.

 

  1. Changes to the annual dues amount may be recommended  following appropriate determination and majority vote of Executive Board. The general membership must approve changes to the dues structure.

 

ARTICLE VI OFFICERS

 

  1. The officers of the Organization shall consist of President, Secretary, Treasurer, Director of Fundraising, Director of PTO Volunteers, Director of School Volunteers, Director of Membership, Director of Communications, Director of Programs, and Historian/Parliamentarian.  All officers must be a member in good standing with the Organization.

 

  1. Officers shall serve for a term of one (1) year and may hold the same office for a maximum of two (2) consecutive terms.  Upon completion of two consecutive terms, an officer may then be elected to another office and may be eligible to serve in that new office for the same maximum of two (2) consecutive terms.

 

  1. In the event of a vacancy of an officer, the Executive Board shall vote on an Organization member to fill the vacancy with the approval of the Voting Members of the Organization at the regularly scheduled meeting.

 

  1. Any officer who is absent from two (2) consecutive officers’ meetings, or two (2) consecutive regularly scheduled Organization meetings, unless excused by the President, may be replaced by the Executive  Committee. changed to replaced by the President with approval of the Executive Board.

 

  1. Reason to remove change to: An officer can only be removed by : by a minimum two-thirds vote of the remaining officers, an officer can be replaced in office for failure to perform duties of for misconduct.

 

  1. Officers shall not financially profit from any activity sponsored by the Organization.

 

  1. Officer positions shall be held by a single individual unless two-thirds of the remaining officers vote in favor of two individuals sharing the position.  This authorization will be valid for the current term.

 

  1. No officer shall submit a personal check as payment for cash deposits.



ARTICLE VII DUTIES OF OFFICERS:

 

  1. President:  The President needs to have served in an executive board position  at Wilmeth Elementary for a minimum of one year.  

    • The Presidents shall be the principal executive officer of the Organization and shall in general supervise and oversee all of the activities of the Organization.

    • The President shall be a member of the Executive Board and when present, shall preside at all meetings of the Organization and of the Executive Board.  

    • The President shall vote only in the case of a tie in a vote of the Executive Committee or the membership.  

    • The President, with approval of the Executive Board, shall be the only person permitted to enter into a contractual agreement on behalf of the Organization.  

    • The President shall review all committee appointments.  

    • The President shall be authorized to sign on bank account documents and shall co-sign with the treasurer any checks written in the amount of $1,000 or higher.

    • The President shall be responsible for monitoring the general duties of each Executive Board member and their respective sub-committees.  

    • The President is responsible for engaging with school faculty and ensuring that any and all PTO activities and functions are in line with what the school deems appropriate.  

    • The President should ensure that every member of the Executive Board is aware of all of the details of each PTO function.  

    • It is the responsibility of the President to coordinate the facilitation of the annual disbursement vote as well as the annual voting in of officers for the subsequent school year.  The President does not serve on the Nominating or Elections Committee.

    • The President is an ex-officio member of all PTO committees.

    • The President communicates appropriate procedures to the Executive Board as well as coordinate communication to the general membership.

    • The President shall confirm that a quorum is present before conducting any business at any Executive Board meetings of the Organization.

    • Be familiar with the Bylaws and Roberts Rules of Order

    • Maintain the PTO calendar throughout the year and provide updates as needed.

 

  1. Secretary:  The Secretary shall keep the minutes of the proceedings of the membership and the Executive Board.  

  • The Secretary shall receive from the Treasurer the official list of Voting Members who have paid dues.  

  • The Secretary shall see that all notices are duly given accordance with these Bylaws, and in general, perform all duties incident to the office of Secretary and such other duties as may be assigned by the President or the Executive Committee.

  • The Secretary shall submit minutes of prior membership and board meetings for approval.  

  • The Secretary shall publish a copy of the minutes of general membership meeting in the PTO binder in the Library and on the PTO website.  

  • The Secretary shall be responsible for maintaining and storing and all marketing material and PTO communications during a given school year.

  • The Secretary shall be a member of the Executive Board.



  1. Treasurer:  the treasurer shall have charge of and be responsible for all funds of the Organization.

  • The Treasurer shall receive and give receipts for monies due and payable to the Organization from all sources and shall deposit within 5 business days such funds in such banks or other organizations as are selected by the President with the approval of the Executive Board.  

  • The treasurer shall ensure that two officers count and verify the amount of all cash deposits two times each.  

  • The Treasurer shall make disbursements as authorized by the President with the approval of the Executive Board, or membership in accordance with the budget adopted by the membership.  

  • The Treasurer shall be responsible for the budget to be presented no later that the September meeting for approval by the General membership.  

  • The Treasurer shall collect all membership dues as are established by the Organization and shall certify to the Secretary an accurate list of Voting Members of the Organization.  

  • The Treasurer shall keep books of account and records including bank statements, receipts, budgets, invoices, paid receipts and canceled checks for (5) five years.

  • The treasurer shall ensure that all checks written in excess of $1000 of behalf of the organization has dual signatures of the Treasurer and President.

  • The President shall sign checks to be reimbursed to the Treasurer for expenses incurred by the Treasurer.  

  • The Treasurer shall present a written financial report at each Executive Committee meeting as well as each General Membership Meeting to be shared with members of the organization.

  • The Treasurer shall submit the books to the Audit Committee/ Independent financial review no less that 7 days after the end of the fiscal year (June 30th).

  • The Treasurer shall ensure adherence to IRS guidelines and complete the IRS form 990 by no later than June 30th following the previously ended school year or provide financial info to Organization's CPA for completion.

  • The Treasurer will serve as on the Disbursement Committee.

 

  1. Director of Fundraising:  The Director of Fundraising shall coordinate any and all fundraising programs of the Organization, shall recommend fundraising programs or activities to be adopted by the Organization, shall communicate about fundraising programs to students, parents and teachers, and shall perform other duties usually pertaining to that office.  

 

  • The Director of Fundraising shall be the chairperson of the Fundraising Committee.  

  • The Director of Fund-Raising is responsible for coordination and facilitation of all fund-raising events which includes but is not limited to the following:

  • Creation of marketing material (which includes flyers, emails for communication, newsletter verbiage and signage), distribution of said material, creation and communication to the board of all tasks associated with a given event.  

  • Coordination of necessary volunteer assistance with volunteer coordinators.  Creation of instructions for tasks to be completed and for volunteer requirements.  

  • Where needed, the Director of Fund-raising is responsible for the delegation of specific tasks and instructions to board members for each event.  

  • The Director of Fund-Raising in partnership with th Treasurer is also responsible for managing the agreed upon budget for each event that he/she facilitates.  

  • The Director of Fund-Raising is responsible for coordinating equipment needs and set-up with the school and gaining approval where necessary for unique supply needs - such as bounce houses, electronic equipment,  and audio/visual needs.

  • The following sub-committees shall report to the Director of Fundraising – School Supplies, Spirit Wear and Box Tops.

  • The Director of Fundraising shall be responsible for any specific vendor reward programs such as Restaurant Rewards or Grocery Rewards Programs.

  • It will be the responsibility of the Director of Fundraising to coordinate, create and disburse any marketing material of said programs.

  • It is the responsibility of the Director of Fundraising to report on any and all activities and PTO Funds utilizing on any of these sub-committees to the Executive PTO Board.  

  • The Director of Fund-raising is responsible for furnishing a calendar of proposed fund-raisers to the school at least one month prior to the ending of the current school year.

  • The Director of Fundraising shall be a member of the Executive Board.



  1. Director of PTO Volunteers:  The Director of PTO Volunteers shall work with the Director of School Volunteers to identify volunteer opportunities as needed and/or requested by the Principal, Faculty, Executive committee, or President.  

  • It will be the responsibility of the Director of PTO Volunteers to maintain contact records of all volunteers.  

  • The Director of PTO Volunteers will facilitate the process to secure volunteers for designated PTO events.

  • The Director of PTO Volunteers shall provide an overview of any requested volunteer activities and shall communicate expectations for said events.

  • The Director of PTO Volunteers will co-facilitate all matters related to the ordering and distribution of school supplies.



  1. Director of School Volunteers:  The Director of School Volunteers shall work with the Director of PTO Volunteers to identify volunteer opportunities as needed and/or requested by the Principal, Faculty, Executive committee, or President.  

  • It will be the responsibility of the Director of School Volunteers to maintain contact records of all volunteers.  

  • The Director of School Volunteers will facilitate the process to secure volunteers for designated school events.

  • The Director of School Volunteers shall provide an overview of any requested volunteer activities and shall communicate expectations for said events.

  • The Director of School Volunteers will co-facilitate all matters related to the ordering and distribution of school supplies.

 

Director Positions for School and PTO Volunteers:

  • The Director positions for PTO and School volunteers shall be responsible for oversight and coordination for volunteers of the following activities – Teacher Workroom, Library, Book Fair, Hospitality, Back to School events, PTO fundraisers, PTO Programs, Lunchroom duty, Warm Your Heart Luncheon and any events that are mutually decided upon by the executive board that are deemed as necessary to have volunteer assistance.

  • The Director positions for PTO and School Volunteers will also have direct interaction and communication with the Room Parent Coordinator and act as an intermediary to provide direction and support where room parent assistance is needed or requested by the PTO.

  • The Director Positions for School and PTO Volunteers shall recruit and identify volunteers and possible committee chairs

  • The Director Positions of School and PTO Volunteers shall be responsible for communicating volunteer opportunities and requests by submitting volunteer sign up forms to the general public no less than two (2) times per school year.

  • The Director positions for PTO and School Volunteers shall be responsible for the following sub-committee:

       Teacher Appreciation Coordinator

  • The Director Positions for School Volunteers and PTO Volunteers shall be a member of the Executive Board.



  1. Director of Membership:  The Director of Membership shall be in charge of all membership drives, shall collect membership forms and ensure dues have been paid before designating an individual as a member of the Organization.  

  • The Director of Membership shall maintain an active roster of all Organization members.  The Director of Membership shall oversee and coordinate all committees under that office which could include the production of the annual Wilmeth student directory.  

  • The Director of Membership shall take roll at all Organization Meetings.  (not sure if this is more appropriate for the secretary)

  • The Director of Membership shall be a member of the Executive Committee.

  • The Director of Membership shall be responsible for executing potential new member outreach communication to encourage joining the PTO.  

  • The Director of Membership is responsible for the creation and maintenance of all membership forms and directory order forms.  The Director of Membership is responsible for the distribution of all material that should be submitted to the general public to encourage membership with the PTO.  The Director of Membership is responsible for maintaining directory advertiser information and soliciting new advertisers for participation.

  • The Director of Membership is responsible for collecting and confirming payments for directory advertisers prior to confirmation of print spot in directory.

  • Membership director shall be responsible for maintaining release forms for those students who allow their information to be placed in the directory.



  1.    Director of Communications: The Director of Communications shall be responsible for producing the PTO  newsletter, facilitating the updating and maintenance of social media accounts and webpage, facilitating the updating and maintaining the outdoor school marquis, orders and oversees the design of collateral materials, and oversees graphic designs for board sponsored events.  

  • The Director of Communication shall be responsible for all emails that will be submitted to the general public either via our internal membership base or to the general public.  

  • Any communication through the Director of Communications should be approved by the President prior to submission.

  • The following sub-committee shall report to Director of Communications:

Yearbook Editor



  1. Director of Programs:  The PTO Programs Director’s responsibilities include planning the events/programs for each of the monthly general PTO meetings.  

  • The Programs chair is also responsible for organizing several special events such as the Cookie Exchange and Field Day, Longhorn Launch and Kindergarten Picnic.  Other duties include securing speakers for Red Ribbon Week, TAKS celebration, and organizing after school camps.

  • The Director of Programs is responsible for coordination and facilitation of all PTO programs (non-fund-raising activities) which includes but is not limited to the following:

  • Facilitation of  the creation of marketing material (which includes flyers, emails for communication, newsletter verbiage and signage), distribution of said material, creation and communication to the board of all tasks associated with a given event.  

  • Coordination of necessary volunteer assistance with volunteer coordinators.  

  • Creation of instructions for tasks to be completed and for volunteer requirements.  Where needed, the Director of Programs is responsible for the delegation of specific tasks and instructions to board members for each event.  

  • The Director of Programs is also responsible for managing the agreed upon budget for each event that he/she facilitates.  

  • The Director of Programs is responsible for coordinating equipment needs and set-up with the school and gaining approval where necessary for unique supply needs - such as bounce house, electronic equipment.

  • It is the responsibility of the Director of Programs to report on any and all activities and PTO Funds utilized on any of these sub-committees to the Executive PTO Board.  

 

  1. Parliamentarian/Historian: The Parliamentarian/Historian shall have an understanding of parliamentary procedure according to Robert’s Rule of Order, Newly Revised, and ensure all organization meetings are conducted in this manner.  

  • The Parliamentarian/Historian shall work with the Yearbook Editor to establish, organize, and maintain all records of the Organization.  

  • The Parliamentarian/Historian shall be responsible for updating any voted upon bylaw changes following an executive board vote.  The Parliamentarian shall be responsible for ensuring that Executive Board Meetings follow the agreed upon agenda.

  • The Parliamentarian is to maintain a current copy of the organization’s bylaws.

  • The Parliamentarian/Historian shall be a member of the Executive Board.

  • The Parliamentarian will serve as the chair of the sprit wear committee. The Parliamentarian will secure vendors, designs, oversee the sales and distribution process for spirit wear.

 

ARTICLE VIII EXECUTIVE BOARD



  1. The Executive Board shall consist of the Officers of the Organization, the principal of Wilmeth Elementary, or his or her designee, and the faculty representative of Wilmeth Elementary.

 

  1. The duties of the Executive Board shall be:

  1. To transact necessary business in the intervals between Organization meetings and such other business as may be referred to it by the Organization.

  2. Prior to the May Organization meeting, review and approve the Organization budget for the following academic year.

  3. To approve the plans of work of the standing committees.

  4. To present a report at the regular meeting of the Organization.

  5. To ensure an outside independent audit of the Treasurer’s report.

  6. To recommend members of standing committees and/or special committees.

 

  1. A meeting of the Executive Board shall be held at a time and date determined by the Executive Committee in the months of August, September, October, November, January, February, March, April, and May unless otherwise specified by the Organization or the Executive Board.  Twenty percent (20%) shall constitute a quorum and a majority vote of the voting members present at any meeting shall be required for all action to be taken by the Executive Board.  Special meetings of the Executive Board may be called by the President or by a majority of the members of the Board.




I. Any person (and the heirs, executors and administrators of such person) made or threaten to be made party to any action, suit or proceeding by the reason of the fact that he or she is or was an officer or member of the Wilmeth Elementary Parent Teacher Organization shall be indemnified by the organization against any and all liability and the reasonable expenses, including attorney fees and disbursements, incurred by his or her (or by his or her heirs, executors, or administrators) in connection with any proceeding, or in connection with any appearance therein, except in relation to matters as to which it shall be adjusted in such action, suit or proceeding that such officer or member is liable for negligence or misconduct in the performance of his or her duties.  Such rights of indemnification shall not be deemed exclusive of any other rights to which such officer or member (or such heirs, executors or administrators) may be entitled to apart from this Article.

               

 

ARTICLE IX MEETINGS:

 

A. Regular meeting of this Organization shall be held at a time and date determined by the Executive Board. Meetings may occur in the months of August, September, October, November, January, February, March, April, and May unless otherwise specified by the Organization or by the Executive Committee.  

 

B. No less than two (2) general meetings of the organization shall be held in each school year.  Five days notice shall be given of any schedule changes.  

 

C. The Executive Board may call special Meetings so long as five (5) days notice is given.  The last regularly –scheduled meeting of the school year (May) shall be the annual meeting at which the Annual Report shall be received and new officers are installed.

 

D. Quorum. At least 10% of the PTO Membership shall constitute a quorum for general body meetings.. A quorum must be met in order for any vote to take place.

 

D. A yearly disbursement meeting will be held in April to vote on how surplus funds will be disbursed for the forthcoming fiscal year.

 

E. Mid-year disbursement meetings may be held following appropriate determination by Executive Board.

 

F. A budget meeting will be held at least two months prior to the commencement of each fiscal year to determine operating expenses for the forthcoming fiscal year.

 

G. A calendar meeting will be held at least one month prior to the commencement of each fiscal year to set dates for PTO fundraising activities and programs.  All newly installed board members for upcoming fiscal year may attend as deemed appropriate.

 

ARTICLE X FUNDS

 

A. Use. PTO funds shall be used for programs, events, and items, that directly benefit the students of the School; with the exceptions of the annual Teacher Appreciation Luncheon and Staff Holiday Gifts.

 

B. Income. All funds raised for the PTO must be documented and submitted to the PTO Treasurer within 10 days of receipt. All funds received by the Treasurer must be deposited into the PTO bank account within 7 days of receipt by the Treasurer. Separate deposit receipts should be maintained for funds received from each unique fundraising event.

 

C. Expenses. Reimbursements for all expenses shall be made only after receipts for the expenditures have been audited, documented, and approved by the PTO Treasurer. Reimbursement requests should be submitted to the PTO Treasurer within 30 days of the incurred expense or by three weeks prior to the end of the fiscal year, whichever comes first, and must be accompanied by a receipt. Any cash advance to cover expenses prior to a purchase must be documented in detail. All unused funds must be returned to the PTO Treasurer immediately following the purchase.

 

D. Non-Budgeted Requests. Monetary requests for non-budgeted items may be submitted to the PTO at a monthly PTO meeting by any PTO member in good standing. A vote for approval of the monetary disbursement shall be taken at the next scheduled meeting of the PTO. Advance notice of the upcoming vote shall be publicized to the PTO Membership at least 1 week prior to the vote.

 

E. Reporting. An updated financial report shall be made available in printed form to each PTO member at each PTO meeting.

 

F. Carry-Over. The PTO is authorized to carry over funds for the following fiscal year as recommended by the Executive Board. The annual carry-over amount shall not exceed three month’s worth of budgeted expenses.




ARTICLE XI. STANDING AND AD-HOC COMMITTEES

 

  1. There will be two standing committees of the Organization: Disbursements Committee and Nominating/Elections committee. See Articles XII and XIII for details regarding these committees.

  2. Ad-Hoc Committees shall be created and approved by the Executive Board to promote the purpose and interests of this Organization.  The Officers and the Principal of the school or his/her representative shall review all committee appointments.

 

C.  Each committee shall elect its own chairperson by majority vote unless the Bylaws designates an elected officer as the chair.

 

D. The chairperson of all Committees shall present plans of work to the Board Committee and no committee work shall be undertaken without the approval of the Board Committee.

 

E. The Executive Board must establish Ad Hoc committees as deemed necessary

 

F. All Committees must obtain prior approval for all financial transactions.

 

G. All funds collected by the Committees must be deposited by the Treasurer of the Executive Board.  The Treasurer of the Executive Board shall, with the approval of the Executive Board, reimburse to the Committee or authorized vender any authorized expenses incurred by the Committee.

 

H. No Executive Board Member shall serve as a committee chair, unless no committee chair has been identified and elected through procedural process.

 

I. No committee member shall remove cash from the school premises.  All funds should be given to the Treasurer of the Executive Board for deposit.

   

 

ARTICLE XII  DISBURSEMENT OF PTO FUNDS:

 

  1. The Disbursement Committee is comprised of the President, Treasurer, one member of the Executive Board, the principal, All surplus funds raised through PTO events and activities in excess of PTO regular operating costs and supply expenditures may be considered for disbursement at the end of each school year.

  2. Request for suggested disbursement items may be provided by any PTO members and it is the responsibility of the PTO Executive Board to provide a timely opportunity for members to provide input.

  3. Following receipt of suggested disbursement items, it is the responsibility of the PTO to consolidate the suggestions into the most popular requests and provide an opportunity for the general membership to vote on disbursement items.

  4. The PTO shall be responsible for providing the General Membership an accurate depiction of the anticipated funds that may be used for disbursement from which to derive their voting decision.

  5. The Executive Board shall determine a date in March of each fiscal year for which to hold a final disbursement meeting to vote on suggested items for disbursement.

  6. Mid-year disbursement meetings may be held following appropriate determination by Executive Board.

  7. All voting members shall have the right to vote on disbursement items and the vote will be considered valid upon a majority consensus of votes cast.

  8. Following a disbursement vote, it will be the responsibility of the treasurer to maintain records of all disbursed funds.

  9. All requests for disbursement items should be submitted to the treasurer with a written request or invoice.

      

ARTICLE XIII NOMINATIONS/ELECTIONS

 

  1. Procedure:  There shall be a Nominating Committee comprised of five(5) members including two(2) current Executive Board members, two (2) Voting Members of the Organization, and one (1) member of the school faculty/staff.  The Nominations/Election Committee will be formed between January 15th and February 15th.  

  2. The Nominating Committee shall be responsible for collecting potential candidates’              contact information and bios as well as providing the candidates information specific to the position he/she is interested in running for.

  3. The President may not serve as members of the Nominating Committee.

  1. Presentation of the proposed slate of officers:  A proposed slate of officers shall be presented during the regularly scheduled general membership in March.  During this time, a last announcement shall be made to accommodate additional potential candidate interest.

 

ARTICLE XIV. VOTING

 

A.Selection:  officers shall be elected by ballot annually in the month of April.  A majority of the votes cast by the Voting Members shall be necessary for election.  Should no person receive a majority of the votes cast, a run-off between the two (2) persons who received the largest number of votes shall immediately be held.  Upon completion of the selection process, the current Officers of the Organization shall turn over all their notes and records pertaining to the history of the Organization to their respective successors in order to facilitate an easy transfer of power from administration to administration.

 

All ballots shall be collected and forwarded to the school Principal for counting.  The Principal will notify the Executive Board of the results.  Following the voting in of the new Executive Board, the newly elected officers shall be installed at the regularly scheduled General Membership Meeting in May.  Results may also be communicated to the General Membership in additional formats previously decided upon by the Executive Board.

 

B. Newly elected officers shall meet no longer than six weeks following election begin preparations for the upcoming fiscal year.

 

ARTICLE XV PARLIAMENTARY AUTHORITY

 

All matters not covered the Bylaws and other basic documentation of the organization shall be governed by the current edition Robert’s Rules of Order, Newly Revised.



ARTICLE XVI AMENDMENTS

 

  1. These Bylaws may be amended at any regular meeting of the Organization by two-thirds (2/3) vote of the Voting Members present, and provided that notice of the proposed amendments was given at the previous meeting.

 

  1. A committee may be appointed to submit a revised set of Bylaws as substitute for the existing Bylaws only by a majority vote at a meeting of the Organization, or by a two-thirds (2/3) vote of the Executive Committee.  The requirements for adoption of a revised set of Bylaws shall be the same as in the case of amendment.

 

ARTICLE XIV - DISSOLUTION

A. Dissolution. The PTO may be dissolved provided prior notice is given to the PTO Membership, a vote is taken at the next scheduled Regular PTO meeting (a quorum must be met), and the request is approved by a majority vote of those present.

 

B. Remaining Funds. Upon a vote to dissolve the PTO, the remaining PTO funds shall first be used to pay any outstanding PTO debt and then either:

a) a vote shall be taken by the PTO Membership to spend remaining funds on an item or items that benefit the students; or

b) the remaining funds be held in escrow by the Principal for use by a future School PTO. If a PTO is not formed within 24 months, the funds shall revert to the School and be used toward the benefit of the students under the discretion of the Principal.